The retention of personal data is mainly governed by the requirements
of the Data Protection Act and the associated Codes of Practice. Ensure
that you have clear guidelines and procedures for document retention
to ensure compliance with these and that managers do not keep duplicate
copies of documents in separate files.
Data protection: the New Year may be a good time to review your
HR files and ensure that everything you retain is compliant with the Data Protection
Act.
See: data protection
ASPL: employers are advised to take extra precautions to ensure
there is no breach of the DPA when dealing with requests from employees for
additional statutory paternity leave.
See: paternity leave
for helpline advice and support.